Authors’ guidelines

GUIDE FOR AUTHORS AND WORKFLOW

 

CONDITIONS OF SUBMISSION AND COPYRIGHT ISSUES

Manuscripts are considered for publication with the understanding that they do not contain previously published material, have not been published previously and are not currently under review at another journal or elsewhere. All manuscripts must also be accompanied by an adequately compiled and signed Journal Publishing Agreement, sent by the Editorial Office after the manuscripts will be accepted.
The authors guarantee thatthe paper will not be published elsewhere in any other language without permission from the copyright holder.

The authors of manuscripts that include illustrations, tables and/or sections of text that have been published previously elsewhere must request permission to reproduce the material from the copyright holder. This permission must be presented in written form during submission of the manuscript. In the absence of such permission, all material received will be regarded as the authors’ own work.

Manuscripts that report the results of research conducted on human subjects must include a declaration in the Methods section that the study protocol was approved by the competent Ethics Committee, that the study was conducted in accordance with the ethical standards established in the Declaration of Helsinki of 1946, and that informed consent was obtained from all participants before enrolment in the study. All details that could reveal the identity of a patient (including initials of the patient name and unnecessary reference to personal data such as occupation and residence) must be omitted from the text and illustrative materials. The patients must provide written informed consent to the publication.
If experiments have been conducted on animals, the study must have been conducted in accordance with the International Guiding Principles for Biomedical Research Involving Animals guidelines recommended by the World Health Organization (WHO) for the use of laboratory animals, and such adherence must be explicitly stated in the manuscript.

 

PUBLICATION GOAL

Time to first decision: approximately: 7 days
Acceptance to online publication:  14 days


SUBMISSION PROCEDURE

To submit the articles each authors needs to register at the official platform: https://www.editorialmanager.com/aor/default.aspx. Then it will be possible to upload the manuscript, that must be in word format and with the word line numbers to facilitate the reviewers.

Please, remind that it is a peer revision process, so the title page (with authors’ names, their affiliations and the abstract) have to be separated from the rest of the text, starting from the introduction or similar.


REVIEW PROCEDURE

The decision to publish a manuscript is based on a peer-review process, and acceptance of an article will be based on criteria of originality, relevance, and scientific content of the contribution. Manuscripts are rapidly, strictly and fairly peer reviewed by international experts on our Board of Reviewing Editors and other members of the international community.
Annals of Research  in Oncology applies a double-blind improved transparent, fair and constructive review process in which both the authors’ and the reviewers’ identities, gender and affiliations are concealed. Research is judged fairly, keeping bias out of the equation.
Each manuscript will be thoroughly evaluated by at least two expert referees beyond our editors. Authors may be requested to modify the text based on the comments of reviewers, to which they should respond point by point.
We are committed to publishing papers as quickly as possible, while maintaining scientific excellence and rigor. Final articles are published online ahead of issue publication.

Statements made in the manuscripts are the responsibility of the author and not of the editor. The opinions expressed in the articles are those of the authors and may not reflect the position of the editors.

PREPARATION OF THE MANUSCRIPT

Case report
Accurate and transparent data collection from episodes of care informs the delivery of high-quality individualized healthcare. Therefore case reports submitted to Annals of Research  in Oncology  should make a contribution to medical knowledge, must have educational value, highlighting the need for a considerable change clinical practice or diagnostic/prognostic approaches. The ones that describe preventive or therapeutic interventions are discouraged, as these generally require stronger evidence.

Case reports should adhere to  international case report guidelines supporting the measurement of (1) clinician- and patient-assessed outcomes, (2) effectiveness of Clinical Practice Guidelines (CPGs), and (3) the return on investment (ROI). They are limited to 1500-1800 words with 1-2 tables and 3 figures. Finally they must include:

  1. Title – The diagnosis or intervention of primary focus followed by the words “case report”.
  2. Key words – 2 to 5 key words that identify diagnoses or interventions in this case report (including “case report”).
  3. Abstract – (unstructured)
  4. Introduction –  Briefly  summarizes  why  this  case  is  unique  and  may  include  medical  literature
  5. Patient information
    • Primary concerns and symptoms of the patient
    • Medical, family, and psychosocial history including relevant genetic.
    • Relevant past interventions and their outcomes.
    • De-identified patient specific information.
  6. Clinical findings – Describe significant physical examination (PE) and important clinical findings.
  7. Timeline – Historical and current information from this episode of care organized as a timeline (figure or table)
  8. Diagnostic assessment
    • Diagnostic methods (PE, laboratory testing, imaging, surveys).
    • Diagnostic challenges.
    • Diagnosis (including other diagnoses considered).
    • Prognostic characteristics when applicable.
  9. Therapeutic intervention
    • Types of therapeutic intervention (pharmacologic, surgical, preventive).
    • Administration of therapeutic intervention (dosage, strength, duration).
    • Changes in therapeutic interventions with explanations.
  10. Follow-up and outcomes
    • Clinician- and patient-assessed outcomes if available.
    • Important follow-up diagnostic and other test results.
    • Intervention adherence and tolerability. (How was this assessed?)
    • Adverse and unanticipated events.
  11. Discussion
    • Strengths and limitations in your approach to this case.
    • Discussion of the relevant medical literature.
    • The rationale for your conclusions.
    • The  primary  “take-away”  lessons  from  this  case  report  (without  references)  in  a  one paragraph conclusion.
  12. Patient perspective – The patient should share their perspective on the treatment(s) they received.
  13. Informed consent – The patient should give informed consent.


COVER LETTER

A cover letter must be included with each manuscript submission. It should be concise and explain why the content of the paper is significant, placing the findings in the context of existing work and why it fits the scope of the journal. Confirm that neither the manuscript nor any parts of its content are currently under consideration or published in another journal.


ESSENTIAL TITLE PAGE INFORMATION

The first page of the manuscript must contain:

 Title
The title of the manuscript should be concise and specific. Manuscripts must be submitted with both a full title (maximum of 100 characters) and a short running title (maximum of 40 characters), abbreviations are not allowed in the titles.

Author names and affiliations
Authors names should be listed in the following order: First name, middle initial, last name.
Each author should list a department, university, city and country (please avoid writing your academic position such as resident, fellowship,  assistant or associate  professor). The PubMed/MEDLINE  standard format is used for affiliations: complete address information including city, zip code, state/province, country, and all email addresses. At least one author should be designated as corresponding author, and his or her email address and other details should be included at the end of the affiliation section. It is also advisable to indicate the ORCID identification.

Abstract
A concise and factual abstract is required, not exceeding 300 words. The abstract should recapitulate in an abbreviated form the Purpose of the study, Results (along with the main methods used) and Conclusions. Vague, uninformative statements and too basic, general sentences should be avoided. Important terms relevant to the content of the manuscript should be incorporated into the abstract to assist indexers and searchers. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, references should be avoided. Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Key words
Immediately after the abstract, provide a maximum of 5 keywords, avoiding general and plural terms and multiple concepts (avoid, for example, ‘and’, ‘of’). Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.

Fundings
In addition to a list of the sources of funding, authors are also expected to provide the relevant grant numbers, where possible, and list the authors associated with the specific funding sources. Authors are also required to state whether the funding sources were involved in study design, data collection and interpretation, or the decision to submit the work for publication.

Conflict of interests
All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three years of beginning the work submitted that could inappropriately influence, or be perceived to influence, their work. Also state if no conflict was present by writing “The authors declare no conflict of interest” or “The authors report no financial or other relationship relevant to the subject of this article” or any other similar statement.

Impact statement
The impact statement is single sentence (typically 15-30 words) that summarizes the most important finding of the work: it needs to complement (rather than repeat) the title and should avoid acronyms that are not well known to a broad readership.
The style of writing should conform to English usage and syntax. Authors whose mother tongue is not English are urged to have their manuscripts checked for linguistic correctness before submission. Slang, technical jargon, obscure abbreviations and abbreviated phrasing should be avoided.

On the pages that follow, develop the manuscript as follows:

Introduction
Should establish the rationale for the research and contain only the essential information and citations.

Materials and methods
Provide a detailed description of the materials and methodologies used, clarify all ethical aspects (see the Conditions of submission section).

Results
Present   the   results   of   the   research   clearly   and  exhaustively.   Should   give   answers   to   the   aim/s aforementioned in the introduction and provide main findings and trends.

Discussion
Analyze critically the results obtained and their possible translational and clinical implications. Should compare and contrast the results with relevant researches, provide possible alternate explanations to interpret the results and include possible limitations and shortcomings. It should make clear whether the hypothesis mentioned in the article is true, false or no conclusions can be derived.

Conclusions
Present the significance of the results, their potential impact and, if possible, future perspectives

References
Please ensure that every reference cited in the text is also present in the reference list (and vice versa). References should follow the Vancouver System, as indicated below:

  • the order number corresponding with that of appearance in the text;
  • the author’s name(s) followed by initial or first name;
  • the title of the work, in the original language;
  • for journals: usual title abbreviations according to international nomenclature and in the order: year, volume number, issue number (in parenthesis), first and last page numbers of the work.

For example:
Bodtger U, Linnegerg A. Remission of allergic rhinitis: An 8-year observational study. J Allergy Clin Immunol 2004;114(6):1384-8.

Books
Name of the author/editor, title, publisher/institution, town where published, first and last page number of the work.

For example:
Paupe J, Scheinman P (Eds). Allergologie Pédiatrique. Flammarion, Paris, 1988:pp:324-42.

NOTE: do not write the references using uppercase, small caps or italics. For abbreviation of titles, use the international standards from Index Medicus

Web links and URLs
All web links and URLs, including links to the authors’ own websites, should be given a reference number and included in the reference list rather than within the text of the manuscript. They should be provided in full, including both the title of the site and the URL, as well as the date the site was accessed.

For example:
The  Mouse  Tumor  Biology  Database. Available at http://tumor.informatics.jax.org/mtbwi/index.do. Accessed 20  May 2013. If an author or group of authors can clearly be associated with a web link, such as for weblogs, then they should be included in the reference.

Article within a journal
Smith JJ. The world of science. Am J Sci 1999;36:234-5.

Article within a journal (no page numbers)
Rohrmann  S,  Overvad  K,  Bueno-de-Mesquita  HB,  Jakobsen  MU,  Egeberg  R,  Tjønneland  A,  et  al.  Meat consumption and mortality – results from the European Prospective Investigation into Cancer and Nutrition. BMC Medicine 2013;11:63.

Article within a journal by DOI
Slifka  MK, Whitton JL.  Clinical  implications of  dysregulated  cytokine  production.  Dig  J  Mol  Med  2000; doi:10.1007/s801090000086.

Article within a journal supplement
Frumin AM, Nussbaum J, Esposito M. Functional asplenia: demonstration of splenic activity by bone marrow scan. Blood 1979;59 Suppl 1:26-32.

Book chapter, or an article within a book
Wyllie AH, Kerr JFR, Currie AR. Cell death: the significance of apoptosis. In: Bourne GH, Danielli JF, Jeon KW, editors. International review of cytology. London: Academic, 1980:pp. 251-306.

Online First chapter in a series (without a volume designation but with a DOI)
Saito Y, Hyuga H. Rate equation approaches to amplification of enantiomeric excess and chiral symmetry breaking. Top Curr Chem. 2007. doi:10.1007/128_2006_108.

Complete book, authored
Blenkinsopp A, Paxton P. Symptoms in the pharmacy: a guide to the management of common illness. 3rd ed. Oxford: Blackwell Science 1998.

Online document
Doe J. Title of subordinate document. In: The dictionary of substances and their effects. Royal Society of Chemistry. 1999. http://www.rsc.org/dose/title of subordinate document. Accessed 15 Jan 1999.

Online database
Healthwise Knowledgebase.  US  Pharmacopeia,  Rockville.  1998.  http://www.healthwise.org.  Accessed 21 Sept 1998.

Supplementary material/private homepage
Doe J. Title of supplementary material. 2000. http://www.privatehomepage.com. Accessed 22 Feb 2000.

University site
Doe, J: Title of preprint. http://www.uni-heidelberg.de/mydata.html (1999). Accessed 25 Dec 1999.

FTP site
Doe, J: Trivial HTTP, RFC2169. ftp://ftp.isi.edu/in-notes/rfc2169.txt (1999). Accessed 12 Nov 1999.

Organization site
ISSN International Centre: The ISSN register. http://www.issn.org (2006). Accessed 20 Feb 2007.

Dataset with persistent identifier
Zheng L-Y, Guo X-S, He B, Sun L-J, Peng Y, Dong S-S, et al. Genome data from sweet and grain sorghum (Sorghum bicolor). GigaScience Database. 2011. http://dx.doi.org/10.5524/100012.

Tables
All tables must be presented in separate files in a text format. Tables must be identified and referred in the manuscript with roman numerals and accompanied by a brief caption.
Tables will not be accepted in PowerPoint, PDF or JPG formats, which require retyping of the text for uniformity of style with journal graphics.

Figures
The figures (i.e., photographs, graphs, and diagrams, including flow charts) themselves should be submitted separately from the manuscript file (one file for each figure). Each figure should be numbered with an arabic numeral (according to its citation in the text). For composite figures, each component should be labeled with lowercase letters (e.g., Figure  1 a).
Photographs, graphs, diagrams, and flow charts must be supplied in one of the following formats: JPG (high resolution: min 300 dpi), TIFF (high resolution: min 400 dpi), or EPS (high resolution: min 600 dpi).
Scanned images must be acquired with high resolution and saved in a high-resolution format.
Illustrative material included in the article should ideally be unprotected by copyright. For tables or figures that have already been published (by the authors or others), permission to reproduce must be obtained from the copyright holder (generally, the journal in which the material was originally published)  and attached to the submission. Failure to obtain this permission prior to submission can delay publication of an accepted manuscript.
Authors should make sure that photographs of patients contain no identifying features. The patient must be asked to provide written informed consent to the publication of the photograph.
In addition, the Publisher reserves the right to not publish images not conforming to these requirements, which could affect the graphical quality of the journal.

NOTE: figures must be presented separately, not inserted in the manuscript text and must not contain trade names or bibliographic references.

Legends
A caption should comprise a brief title and a description of the illustration. Captions for figures are to be provided in the text file at the end of the manuscript.

Use of the Digital Object Identifier
The Digital Object Identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document. When you use a DOI to create links to documents on the web, the DOIs are guaranteed never to change.

Source data files
Annals of Research  in Oncology  strives to make supplementary data, if applicable, easily accessible, searchable and citable, and made available in the most useful format for reuse. Annals of Oncology Research encourages authors to provide Source data files, for example,  for figures such as histograms or tables showing summary data.
Each Source data file should relate directly to a single figure or table, whereas major datasets generated in the course of the work should be deposited externally. Each source data file should be clearly labelled, ‘Figure 1–Source data 1’, ‘Table I–Source data 1′ and so on and have a short title (and optional legend).
Source data files should be referred to in the relevant figure legend or table footnote, and they should also be listed at the end of the article text file.

In addition, authors should provide information about data processing and analysis, including any statistical tests applied, with exact sample number, p-values of tests, criteria for data inclusion or exclusion, and details of replicates. In some cases, it might be unwieldy to have this information in the legend of a figure, in which case the information should be provided along with the source data file.
Wherever possible, authors should make major datasets available using domain-specific public archives (for example, GenBank, Protein Data Bank, ClinicalTrials.gov), or generic databases (for example, Dryad, Dataverse, the Open Science Framework or an institutional repository) where a domain specific archive does not exist. A comprehensive catalogue of databases has been compiled by the BioSharing information resource.

Acronyms, abbreviations, units of measurements
Annals of Research  in Oncology recognizes the adoption of the International Systems of Units (SI-Units). Acronyms, abbreviations, and units of measurements without a legend and/or incomprehensible are not permitted. When necessary, a list of abbreviations may be inserted after the abstract.


SUBMISSION CHECKLIST

The following list will be useful during the final checking of an article prior to sending it to the journal for review. Ensure that the following items are present:

one author has been designated as the corresponding author with contact details:

  • e-mail address;
  • full postal address;

all necessary files have been uploaded, and contain:

  • key words;
  • all figure captions;
  • all tables (including title, description, footnotes); further considerations:
  • manuscript has been “spell-checked” and “grammar-checked”;
  • references are in the correct format for this journal;
  • all references mentioned in the Reference list are cited in the text, and viceversa;
  • permission  has  been  obtained  for  use  of  copyrighted  material  from  other  sources  (including  the Internet).


ONLINE PROOF CORRECTION

Proofreading is the responsibility of the authors regarding content, and of the editors regarding the technical part. The proofs for correction will be sent to the corresponding author indicated in the manuscript. These must be corrected and returned to the editorial office by the date indicated in the accompanying letter and within 5 working days of their receipt.
After this deadline, ex officio correction and/or postponing of publication will occur, depending on the editorial priority of the Editor in Chief.
Responses received after the indicated date and requests for sending to another or more than one author, different from the one indicated in the manuscript, will not be accepted.

NOTE: proofreading corrections must avoid modifying the graphics already defined or modifying the content so to require a new peer-review process.

JOURNAL PUBLISHING AGREEMENT AND CONFLICT OF INTERESTS DISCLOSURE FORM
Once a manuscript is accepted for the specific publication, each author will receive and will sign the Journal Publishing Agreement and the Conflict of Interests disclosure form, which specify all economic, personal and professional relationships that could become a conflict of interests, that could be perceived as a possible conflict of interests, or that could influence the work of the author described in the manuscript. All the declarations will appear after the Acknowledgements section of the article.

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